Employment

Common Ground Food Co-op is now hiring! We will be accepting applications for the Finance/Office Manager position through July 1, 2008. Please send cover letter and resume via email to Jacqueline Hannah, General Manager at jacqueline@commonground.coop.

FINANCE/OFFICE MANAGER JOB DESCRIPTION

Purpose: To provide timely, accurate financial information and analysis to management, to support achievement of business objectives and maintain full and accurate business records.

Status: Reports to General Manager.

Supervises Assistant Bookkeeper

Pay Level III

I. ACCOUNTS PAYABLE

A. Check invoices for accurate extensions and product assignments.

B. Pay verified bills that have been signed off on by department managers.

C. Coordinate large payments with purchasers and General Manager to avoid strains on cash flow.

D. Research and correct problem accounts.

E. Maintain up-to-date invoice files.

II. MONEY-HANDLING

A. Prepare daily deposits and take to bank and oversight of those who make daily deposits on days when you are not in attendance.

B. Give feedback to cashiers via Front End Manager on accuracy of cash-handling and drawer-counting.

C. Entering of daily sales into QuickBooks.

D. Record bad checks, work with Front End Manager to collect.

E. Create end of night sheets for front end staff and deposit recording sheets that accurate and effective.

III. FILING and PAYMENT of TAXES

A. Keep an up-to-date chart of when all taxes are due.

B. Prepare all monthly and quarterly sales, payroll and unemployment taxes for the GM’s review and signing in a timely manner.

C. Coordinate with accounting firm for annual taxes and computations.

IV. REPORTS and BUDGETING

A. Work with GM to create store-wide quarterly and yearly budgets as well as individual department budgets.

B. Create Excel and Google spreadsheets as requested by GM to track margins, sales growth, payroll and deviations from budgets.

V. PAYROLL

A. Oversee bi-monthly payroll, produce payroll checks, keep proper payroll records.

B. Enter new employees into the payroll system, make sure all employee payroll information is up to date and accurate, inactivate employees in the payroll system as they leave the co-op.

V. OTHER

A. Oversight of the Quick Books system, making changes to structure and accounts as requested by the GM or directed by accounting firm.

B. Monthly reconciliation of accounts.

C. Other finance related tasks as assigned by the general manager.

D. Maintenance of tax records, payroll records.

E. Office supply ordering.

DESIRED QUALIFICATIONS

*Organized, pays attention to detail.
*Familiarity with computers, computer literacy. Experience with and strong knowledge of Excel as well as QuickBooks.
*Communication skills--good listener, clear directions.
*Demonstrated ability to follow through on commitments.
*Regular, predictable attendance.
*Willingness and ability to learn and grow to meet the changing requirements of the job..
*Experience with account reconciliation and corporate tax paying procedures a plus.